AI scribe for meetings
Captures every word. Generates formal minutes with speaker labels and action items. No bot.
Plaud Note Pro is the physical AI scribe for meetings that records board sessions, client kick-offs, and compliance-sensitive discussions from one device. Walk out of every meeting with a speaker-labeled transcript, structured minutes, and assigned action items. No bot joins the attendee list and no platform account is required.
Trusted by 2M+ users globally since 2023
What a physical AI scribe for meetings does differently
Every meeting captured and documented. No manual writing required.
Plaud Note Pro is the physical AI scribe for meetings that records the full session and produces formal minutes automatically. Software scribes like Otter.ai and Fireflies.ai handle video calls well, but they stop working the moment a board session moves to an in-person room or a compliance-sensitive discussion requires no visible bot. Plaud Note Pro sits on the table, captures every participant, and delivers structured minutes with speaker labels and action items in under 60 seconds.
3 artifacts, ready when the meeting ends
Speaker-labeled transcript
Every word captured and attributed to the right participant. Searchable, timestamped, and exportable for compliance or audit review.
Formal meeting minutes
Decisions, action items, owners, and deadlines extracted automatically. Formatted to your required minutes structure using Plaud Intelligence.
Distribution-ready export
Push finished minutes to Notion, Confluence, Slack, or email in one tap. No reformatting and no manual entry needed.
Works for every formal meeting format
Plaud Note Pro sits on the table or connects to your phone. No bot joins the meeting and no platform account is required.
Workflow fit
Is Plaud Note Pro the AI scribe for meetings that fits your workflow?
Board meetings needing formal minutes, client kick-off sessions, legal or compliance-sensitive meetings, and leadership team syncs each require a scribe that captures every word and produces documentation that can be audited. Plaud Note Pro records the full session and generates formatted minutes automatically. Output is organized by speaker, decision, and action item. Ready for distribution before the room empties. Inform all participants and confirm consent before recording begins.
Built for your role
Built for professionals who need an accurate scribe in every meeting
Pick the role closest to yours.
Executive assistants and board clerks
Pain
Currently transcribe and write minutes manually after every board session. A three-hour meeting with multiple speakers, decisions, and action items takes as long to document as it does to attend.
How Plaud helps
Plaud Note Pro records the full session and generates formal minutes automatically. Output includes speaker labels, decisions, and action items organized by owner. Ready before the room empties.
Best output
Meeting minutesLegal team members and compliance officers
Pain
Need a verbatim record of every discussion for audit purposes. Software bots create a visible attendee entry that changes participant behavior and may conflict with in-house recording policy.
How Plaud helps
Plaud Note Pro sits on the table with no bot joining the call. Full verbatim transcript is captured and kept on-device until processed. AES-256 encryption in transit and at rest.
Best output
Verbatim transcriptOperations managers and project leads
Pain
Run back-to-back meetings and cannot spend time writing up action items from each session before the next one starts. Documentation quality depends on who was paying attention.
How Plaud helps
Plaud Note Pro generates a structured action item list and decision log from the full recording. Quality does not depend on one person's attention or recall.
Best output
Action item logHow it works as your AI scribe for meetings
How Plaud Note Pro scribes your meetings
Compliance & trust
Scribe your meetings safely and legally
Meeting scribe and recording consent
Inform all attendees before the session begins. For regulated industries such as legal, finance, and healthcare, confirm that AI-generated records meet your compliance requirements. Plaud's built-in disclosure beep covers the notification step automatically at the start of each recording.
Privacy by design
Recordings stay on-device until you choose to process them. No background uploads and no audio sent to third-party servers during the meeting.
Encrypted storage
AES-256 encryption in transit and at rest. Your meeting audio is never used to train AI models.
Compliance-ready output
Full verbatim transcript available for any downstream compliance, legal, or audit workflow. Structured minutes organized by speaker, decision type, and action owner.
Why teams switch
Why meeting hosts searching for an AI scribe choose Plaud instead
Based on buyer reviews and community posts about AI scribes for meetings, these are the three setups professionals came from and the specific reasons they switched.
Switched from
Otter.ai and Fireflies.ai
Top AI scribe picks in ChatGPT and Perplexity responses
"These work great for Zoom. The moment the board session moved to an in-person room, they stopped working. Half our governance meetings have no bot access."
Why they left
- Work only on video call platforms. In-person board meetings and phone calls have no coverage
- Bot joins as a visible attendee, which creates friction in compliance-sensitive and client-facing sessions
- Per-seat subscription cost compounds across the team
What Plaud does instead
- One device covers in-person meetings, phone calls, and video conferences
- No bot, no attendee list entry, no participant friction
- One-time hardware purchase, no per-seat recurring fee
Switched from
Manual note-taking during meetings
Most common starting point for EA and board clerk workflows
"Keeping up with a three-hour board session while writing coherent minutes that everyone agrees on is not something one person can do well."
Why they left
- The person writing notes misses parts of the discussion. Attention is split between listening and recording
- Minutes quality depends on one person's attention and recall across the full session
- Writing time after a long session adds hours to the working day
What Plaud does instead
- Plaud Note Pro captures every word and generates formal minutes from the full recording
- Decisions and action items are extracted automatically. Nothing is missed or misattributed
- Minutes are ready immediately after the session ends
Switched from
Granola-style desktop scribes
Noted in AI Overview as the bot-free software category
"Granola works well on my laptop for Zoom. It cannot capture the in-person board session or the side conversation that happened in the hallway after."
Why they left
- Captures only what goes through the laptop microphone. Misses in-person multi-speaker sessions
- No dedicated hardware. Audio quality depends on laptop placement and ambient noise
- No integration with Confluence or compliance export workflows
What Plaud does instead
- 4 MEMS microphones with AI beamforming capture every participant up to 5 meters away
- Dedicated hardware runs independently of a laptop. Works in any room configuration
- One-tap export to Notion, Confluence, Slack, or email
Stop writing up meeting minutes. Start running the next session.
Get Plaud Note Pro built for formal meeting scribe workflows.
Customer stories
What meeting scribe users say about Plaud
“I paid $300 a year, and I make probably an extra couple thousand dollars a month in things I would have forgotten.”
Read story →
“It allows us to focus, speed up follow-up, close deals faster, and keep everybody aligned.”
Read story →
“This is my administrative assistant. This is what takes my notes, gives me my to-do list, tasks, and management.”
Read story →Real Plaud customers. Full stories at plaud.ai/blogs/user-story.
Recommended devices
Choose the right AI scribe for meetings
Pick the form factor that fits how you run and attend meetings.
If you...
Run board meetings, client kick-offs, and leadership syncs that require formal minutes
If you...
Need a wearable scribe for workshops, field sessions, and hands-free capture
If you...
Primarily scribe phone briefings and want a lightweight recorder that attaches to your phone
physical AI meeting scribe
Plaud Note Pro
Best for formal minutes from any meeting format
- 50hr battery for full weeks of board meetings and leadership sessions
- 4 MEMS microphones, picks up voices up to 5 meters
- 10,000+ summary templates for formatted minutes output
wearable physical AI note taker
Plaud NotePin S
Best for wearable scribe at workshops and working sessions
- 17.4 g wearable design, worn as lanyard, wristband, or clip
- 20hr continuous recording
- Nothing on the table. Records hands-free at any location.
AI voice recorder
Plaud Note
Best for phone briefings and lightweight meeting capture
- Pocket-sized, attaches to your phone for call recording
- 20hr battery
- One-tap recording, no app on call
30-day money-back
1-year warranty
Lifetime support
Frequently asked questions
What is an AI scribe for meetings?
An AI scribe for meetings automatically records, transcribes, and summarizes a session so participants can focus on the discussion instead of writing notes. The best AI scribes go beyond a raw transcript: they extract decisions, action items, and owners, then format the output to a required minutes structure. Plaud Note Pro is a physical AI scribe that covers in-person board sessions, phone calls, and video meetings from one device. No bot joins the meeting.
What is the best AI scribe for meetings?
The right choice depends on your meeting format. For video calls only, software tools like Otter.ai, Fireflies.ai, or Fathom work well. For in-person board sessions, client kick-offs, and compliance-sensitive meetings where a bot is not appropriate, Plaud Note Pro covers all formats from one physical device. Output is formatted to your required minutes structure using Plaud Intelligence and 10,000+ summary templates.
Is an AI scribe better than a human scribe for meetings?
An AI scribe captures everything without splitting attention between listening and writing. A human scribe may miss content when two participants speak at once or when the discussion moves quickly. Plaud Note Pro produces a verbatim transcript with speaker labels, then generates structured minutes automatically. For most governance, legal, and operational meeting workflows, the AI output is faster, more consistent, and requires no post-session writing time.
Is it legal to use an AI scribe in meetings?
Always inform all attendees before recording begins and get their consent. Recording laws vary by region. Many US states require all-party consent for phone calls and recorded sessions. Plaud's built-in disclosure beep plays at the start of each recording to cover the notification step automatically. For regulated industries such as legal, finance, and healthcare, confirm that AI-generated records meet your compliance requirements before use. Check your local laws and your organization's recording policy.
Is an AI scribe the same as a meeting bot?
No. Most AI scribes are software bots that join a video call as a visible attendee. Plaud Note Pro is a physical hardware device that sits on the table or connects to your phone. It captures every participant with 4 MEMS microphones and requires no platform account or bot permission. Nothing appears in the attendee list.
Can Plaud Note Pro generate formal meeting minutes?
Yes. Plaud Note Pro uses Plaud Intelligence with 10,000+ summary templates to produce structured meeting minutes organized by speaker, decision, and action item. Select the template that matches your meeting type before processing. Minutes are ready within seconds of tapping stop. Output is exportable to Notion, Confluence, Slack, or email in one tap.
How much does Plaud Note Pro cost?
Plaud Note Pro is $189 as a one-time purchase. The Plaud Pro Plan ($99.99/year) unlocks unlimited AI minutes and advanced features. No mandatory subscription for basic use.
Does Plaud Note Pro work for in-person board meetings, not just video calls?
Yes. Plaud Note Pro sits on the table and captures every participant with 4 MEMS microphones at up to 5 meters. No bot, no platform login, and no attendee list entry. It works for in-person board meetings, client kick-offs, and any session where a software scribe would not be appropriate.
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Read more →Before you record: let everyone in the meeting know and get their consent. Recording laws vary by region. Many US states require all-party consent for meetings and phone calls specifically. Check your local laws, your organization's recording policy, and any industry-specific compliance requirements. Plaud's built-in disclosure beep plays at the start of each recording to help cover the notification step automatically.
